How to Take a Screenshot

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A screenshot is a snapshot or picture of your computer screen. Screenshots can be used as supporting images within stories (e.g. introducing a new piece of software or intranet) or as an image to indicate that video content is available to readers (see Place a Play watermark on a video screenshot).


Take a Screenshot using Windows 7, 8.1 and 10:

Windows comes with an inbuilt screenshot tool called Snipping Tool (go to Start>All Programs>Accessories>Snipping Tool)

  1. Open the Snipping Tool and select from the drop down menu the type of screenshot you would like to take.

  2. Save your screenshot somewhere it can be easily accessed.


Take a Screenshot using Windows Vista or XP:

If you're using an earlier version of Windows, use the Print Screen button on your keyboard (commonly labelled Prt Sc, Prnt Scrn or Print Scrn). It's usually found on the right hand side of your keyboard. On some keyboards it may be necessary to press the Fn or Function key to access Print Screen.

  1. Open the window you would like to take a screenshot of. Press the Alt and Print Screen buttons. Your screenshot has now been taken and saved to the Clipboard.

  2. To access your screenshot open Paint.

  3. Click on Select and then choose Rectangular selection.

  4. Right click on the canvas and select Paste.

  5. You will see your screenshot and can edit it if required e.g. use the Paint cropping tool.

  6. Save your screenshot somewhere it can be easily accessed.


Take a Screenshot on a Mac:

  1. Press the Command+Shift+3 keys on your keyboard together to take a screenshot of the whole screen.

  2. Alternatively, you can select a section of the screen by clicking Command+Shift+4 together.

  3. The mouse cursor will change to a selector, allowing you to drag the mouse over the area of the screen you would like to capture.

  4. The screenshot file will be placed on your desktop.

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